Answer (1 of 3): A secretary should:Be goal orientedBe pragmaticBe efficientBe meticulousBe loyalHave leadership qualities Goal Orientation: A secretary will need to have a balance of cautiousness and assertiveness and be comfortable and at ease within the working environment. Here are some qualities of a good secretary. Proven organisational skills to adapt to changing environments – a fast paced, growing business requires a secretary/PA to think on their feet and always be one step ahead. Qualities of a Good Secretary: Character Traits Necessary for Companies, The job of an office secretary, most of the times, is directly related to time. Descretion at all times not telling people what goes on. The qualities of head include - accuracy, intelligence, initiative, tact, etc. The secretary serves as the link of the company’s shareholders to the higher ups. A good medical secretary should also know how to prioritize her work duties throughout the day so that the most important tasks are completed, thereby eliminating the risk of a doctor needing information that doesn't yet exist because the secretary hasn't gotten around to that duty quite yet. Organized He or she deals with volumes of paperwork each day and thus an excellent secretary should be able to provide needed documents in no time. 3. Trying to get a job as a secretary or hiring a secretary for your office? Listens well and presents solutions rather than mull over on problems. What Roles and Responsibilities Make Up a Good School Council Secretary. Having skills is one thing, but actually trying to put every skill is other. You don’t want to spend more time than necessary on training and support for your medical secretary. There is a lot involved in a secretary’s job. Legal secretary skills that employers look for in candidates for employment, examples of each type of skill, and how to show employers you have them. Anonymous. The Balance Careers Menu Go. A checklist if you are screening for your next secretary. Personality Traits to Become a Secretary. So, a good secretary isn’t doing what they do because it is their job. This entails that an individual should have the right idea of the ‘right moment’ for everyone if they are a member of the company’s secretarial department. 3. Most good office managers have a naturally positive attitude and warm demeanor. Guest Blogger. This entails that an individual should have the right idea of the ‘right moment’ for everyone if they are a member of the. A company secretary is a high profile officer and therefore he should be a person to have below qualities: Honesty & Integrity. Organisation skills must be good keeping a diary, rememebering everything the boss does not and more important will not! Their job role also includes to greet the customers and provide the relevant information to the visitors, co-coordinating to send emails, fax and send couriers for the company coordinating with the courier service. He or she must also be able to make good suggestions. At the same time, they should also know what not to say. If you are intent on running for the role, here are the qualities of an HOA secretary that you must have: 1. A good Company Secretary must be ahead of the game, with plans in place at all times. He or she deals with volumes of paperwork each day and thus an excellent secretary should be able to provide needed documents in no time. As such, it is important for one to possess good communication skills. But before coming to the top skills you need to be a good secretary in a law office, let’s know who a legal secretary really is. 7. Secretaries don’t only manage their own time. He/she should be friendly and know how to connect to the people. The answer is learning how to be a good legal secretary by going above and beyond to master these seven important work traits. Qualities Of An Excellent CS™ Some people may think that having the job of a company secretary is easy and that it doesn’t take much skill or knowledge to be effective at it. Computor skills in this day and age essential. At all times, your medical secretary will need to have your practice’s financial success at the forefront of their work. Proven organisational skills to adapt to changing environments – a fast paced, growing business requires a secretary/PA to think on their feet and always be one step ahead. Clearly, the roles of an HOA secretary are a lot to carry. If someone tries to limit the word law to just ‘Company law’, then he is totally wrong. Secretaries deal with many different people and must be adept communicators. Personality is key, if you don 't work well with people that could be your … Loyalty, commitment, integrity and resourcefulness are all key qualities of a secretary. Secretaries who perform their jobs quickly and efficiently contribute to the bottom line, making themselves indispensable. 5. Contact us if you are looking for a secretarial service in Singapore. A great secretary needs to have the courage (and sense) to tell the boss “NO” when it is called for. At the same time, she should tell if something isn’t quite right. Also known as the gatekeeper. A confidential secretary is an executive secretary who provides administrative support by conducting research, preparing reports on statistics and tending to general office tasks, such as preparing messages, welcoming guests and arranging calls and meetings. A checklist for you, if you are a secretary/PA and equivalent. You wouldn’t want to hire a person who only brags about the skills, better have someone with no to low skills and tries to improve every second. Remembers the pressures the boss is under and doesn't bother the boss with every little problem. Relevance. Efficient at all times. The school council secretary’s role is more than just taking minutes and posting the meeting agenda. 12 Answers. Polite at all times. Terrific spelling and grammar skills, and knows how to interpret the boss's scribbles! What Makes a Good HOA Secretary. Personal characteristics, on the other hand, are not something you learn in school, yet they have a … But this may never change given the nature of our role. Having good people skills and being able to do networking will make the job of a paralegal a lot easier and efficient. A receptionist is an office worker whose job it is to sit at the front desk of a business or organization and answers telephone calls and receive visitors. 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